Welcome to YUVA. Let’s prepare for your internship.
If you have already been appointed as a YUVA Intern, complete the steps on this page before beginning your internship and reporting for your assigned duties.
Your internship begins with understanding the organisation you are joining.
Congratulations on being appointed as an Intern with YUVA.
Your internship gives you an opportunity to work within a youth-led organisation while developing practical experience, professional habits and a deeper understanding of community and nonprofit work.
YUVA’s work centres on education, health, empowerment and employment for children and young people, alongside their families and communities. Your contribution should reflect professionalism, respect, responsibility and a willingness to learn.
Complete five onboarding stages.
Work through the stages in order so that your internship documentation, systems and reporting arrangements are ready before you begin.
Read and sign your Internship Agreement
Your first step is to read the YUVA Internship Agreement carefully and complete the details relating to your internship period.
The agreement sets out the educational nature of the internship, the period of engagement, supervision and the conditions applying to the internship relationship.
YUVA Internship Agreement
Download the agreement, read it carefully, complete the required fields and sign it before submitting it with your onboarding documents.
Prepare your onboarding documents
Send the following documents to the YUVA Secretariat as part of your internship file.
Send your onboarding file
Email the documents to secretariat@yuva.info. Include your full name and “Intern Onboarding” in the subject line.
Complete the medical information report
Complete the medical information form required as part of the internship onboarding process.
Information submitted through this form should be treated as confidential and handled for the relevant administrative and safety purposes.
Get to know YUVA
Before representing the organisation, understand its purpose, history, programmes and approach.
You do not need to read every page of the website. Start with the core resources below.
Set up your attendance and task records
Interns are expected to maintain accurate attendance and task records throughout their internship.
Attendance
Complete your attendance record when you begin work and again when you finish for the day.
Task tracking
Keep your task sheet updated as duties are assigned and work progresses. Store your work records in the location assigned by YUVA.
Know your working hours
The standard internship schedule currently published by YUVA is:
Your individual schedule may be revised by your Supervisor or the Executive Director according to the requirements of your internship.
Understand your reporting line
Each intern should know who their direct supervisor is and report through the appropriate organisational line.
Your supervisor is your first point of contact for assigned work, priorities, questions, approvals and feedback.
Set up your working communication tools
YUVA currently uses digital communication and file-sharing tools as part of its workplace workflow.
Interns may use WhatsApp for day-to-day communication with colleagues and authorised YUVA contacts.
Dropbox
Work files and task records should be stored in the Dropbox location assigned to you, where applicable.
Store documents in the location assigned by YUVA rather than keeping the only copy on a personal device.
Read the Rules, Regulations and Code of Conduct
Before beginning work, familiarise yourself with the organisational standards that apply to workplace conduct, professional behaviour, confidentiality, safety and the use of YUVA resources.
You are also expected to follow reasonable instructions provided by your Supervisor or the Executive Director in connection with your internship responsibilities.
Confirm that your onboarding is complete
Before your first working day, make sure you have completed the agreement, documents, required form, workplace records and core organisational reading.
If anything remains outstanding, contact the Secretariat or your Supervisor before beginning your assigned duties.
Ready to begin?
Contact the Secretariat to confirm completion of your self-onboarding or clarify any outstanding requirement.
Learn, communicate and take responsibility for your work.
A productive internship depends on clear communication between you and your supervisor.
Ask questions early, keep your records current and raise problems before they become obstacles.
Your internship can now move from preparation to practice.
Once your onboarding is completed, YUVA can introduce you to the workplace and colleagues, confirm your reporting arrangements and provide the resources required for your assigned internship duties.
Need help with an onboarding step?
Contact the YUVA Secretariat if you need clarification about the Internship Agreement, documents, medical information form, attendance, task records, reporting arrangements or workplace procedures.