Welcome to YUVA. Let’s prepare for your first month.
If you have been appointed as a member of YUVA staff, complete the steps on this page to prepare your employee file, workplace systems, reporting arrangements and probationary period.
You are joining an organisation where mission and professionalism meet.
Congratulations on your appointment to the YUVA Secretariat.
YUVA works for the sustained well-being of children and young people, particularly those who are vulnerable. We work alongside families, communities and partners across education, health, empowerment and employment.
As a staff member, your role contributes not only to the work assigned to you but also to the quality, integrity and effectiveness of the organisation as a whole.
Five stages from appointment to regular employment.
Your probationary period is designed to help you understand the organisation while allowing your supervisor to assess your suitability for the role.
Complete your probationary period
Each new employee is required to complete a one-month probationary period beginning from their initial date of employment.
This period gives you time to understand YUVA from the inside, become familiar with the work culture and workplace expectations, and learn your job and related responsibilities.
You will be assigned a Supervisor who will support your transition into the organisation.
Probation assessment
During probation, your Supervisor assesses your:
- suitability for the position;
- progress and work performance;
- skills and ability to perform your role;
- alignment with organisational values;
- attitude towards work.
Where your Supervisor recommends confirmation and the Executive Director approves it, you become a regular employee and receive the applicable employment benefits.
YUVA’s currently published Staff Self-Onboarding terms state that the one-month probationary period is not remunerated.
Submit your employment documents
Prepare and send the following documents to the YUVA Secretariat for your staff record.
Send your staff documents
Email your onboarding file to secretariat@yuva.info. Include your full name and “Staff Onboarding” in the subject line.
Complete the medical information report
Complete and submit the medical information report included in YUVA’s staff onboarding process.
Medical information form
Use the form below to provide the required information.
Get to know YUVA
Staff members should understand the organisation they represent and the wider purpose behind their individual job.
Start with the core organisational resources below.
Set up your attendance and task records
Staff members are expected to maintain accurate attendance and work records.
Attendance
Complete the attendance sheet when you arrive at the workplace and again when you leave at the end of the working day.
Task management
Maintain a record of the tasks assigned to you and keep the information current as work progresses. Your Supervisor may use this record to monitor progress.
Know your probation working hours
The working hours currently published for the probation period are:
The schedule may be revised by your Supervisor or the Executive Director.
Understand your reporting line
Each member of staff is expected to report through their direct supervisory line.
Your Supervisor should normally be your first point of contact for tasks, priorities, approvals, questions and work-related concerns.
YUVA Organigram
Review YUVA’s organisational structure to understand how functions and reporting lines fit together.
Set up your workplace communication tools
YUVA uses digital communication and file-sharing tools as part of its day-to-day workflow.
Staff may use WhatsApp to communicate and share information with colleagues and authorised organisational contacts.
Dropbox
Work files should be stored in the relevant Dropbox location assigned to you.
Use the work systems and file locations assigned by YUVA so that organisational documents remain accessible to the appropriate team members.
Read the Rules, Regulations and Code of Conduct
Staff are expected to understand and comply with YUVA’s workplace standards, including professional behaviour, confidentiality, organisational resources, safety and work performance.
You are also expected to follow reasonable additional instructions provided by your Supervisor or the Executive Director in connection with your duties.
Complete your staff onboarding
Before considering your onboarding complete, make sure your documentation, medical information, workplace records, reporting arrangements and required reading are in place.
Your Supervisor will continue to guide you through your probationary period and assess your adaptation to the role and organisation.
Need confirmation?
Contact the Secretariat if you need to verify whether your onboarding file is complete or whether any requirement remains outstanding.
Professionalism is visible in everyday behaviour.
The quality of an organisation depends partly on the habits people bring to their work every day.
During onboarding and beyond, focus on reliability, communication, ethical behaviour and responsible use of organisational resources.
Your first month is about learning, contributing and demonstrating fit.
After completing self-onboarding, you can be introduced to the workplace and colleagues, assigned your work area and added to the relevant YUVA communication channels.
Your Supervisor will continue to guide and assess your work throughout the probationary period.
Have an onboarding question?
Contact the YUVA Secretariat if you need clarification about your documents, probation, medical information, attendance, working hours, reporting line, workplace systems or organisational policies.